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Invareo & Business Entities

Purpose

Step-by-step transfer and wind-down instructions for every business entity or organization Evan manages. Each section is written so it can be sent directly to the external contact for that entity.

Where to find credentials

All logins, bank portals, and vendor accounts are stored in Bitwarden. Search by service name or entity name.

Invareo LLC

Detail Value
Legal name Invareo LLC DBA Invareo
Structure Sole proprietorship (single-member LLC)
Revenue Minimal (net profit < $1,000/year)
EIN --in Bitwarden--
Bank account --in Bitwarden--
Registered agent --in Bitwarden--

What Invareo does

Invareo is Evan's consulting company. It is the entity through which he provides website management, domain administration, and technical consulting to the clients listed below.

Wind-down instructions

  1. Notify clients — Contact each entity below to arrange transfer of services they depend on.
  2. Close out contracts — Ensure no outstanding invoices or obligations.
  3. File final tax return — Work with the CPA (contact in Bitwarden) to file a final return and close the EIN.
  4. Close bank account — After all transactions clear.
  5. Dissolve the LLC — File dissolution with the state (Michigan). The registered agent info is in Bitwarden.

Priority

Transfer client services first (sections below), then wind down Invareo itself. The clients depend on infrastructure Evan manages.

Grand Rapids Wellness

Detail Value
Relationship Consultant (website & domain management)
Main contact info@grwell.com
Domain grwell.com (managed in Evan's Cloudflare)
Website hosting Vultr VPS (credentials in Bitwarden)

What Evan manages

  • Website — Hosted on a Vultr cloud VPS. Evan maintains the server and deploys updates.
  • Domain (grwell.com) — Registered and managed in Evan's Cloudflare account.

Transfer instructions

Do not let the domain expire or the VPS lapse — the business website will go down.

1. Transfer the domain out of Cloudflare

  1. Log in to Cloudflare (credentials in Bitwarden).
  2. Go to Registrar → grwell.com → Manage.
  3. Unlock the domain and generate an authorization/EPP code.
  4. Send the auth code to info@grwell.com with instructions to initiate a transfer at their new registrar.
  5. Approve the transfer confirmation email when it arrives.

2. Transfer or hand off the Vultr VPS

Option A — Transfer the Vultr account/server:

  1. Log in to Vultr (credentials in Bitwarden).
  2. Contact Vultr support to transfer the server instance to the client's Vultr account.
  3. Provide the client with any server SSH keys or credentials (stored in Bitwarden).

Option B — Help them migrate to their own hosting:

  1. Provide the client with a full backup/snapshot of the VPS (Vultr dashboard → Snapshots).
  2. Share all relevant credentials (SSH, database, CMS admin) from Bitwarden.
  3. Once they confirm their new hosting is live, cancel the Vultr instance.

3. Notify the client

Send an email to info@grwell.com explaining:

  • Domain transfer is in progress (or complete).
  • Hosting credentials and/or server have been transferred.
  • They will need to manage DNS, SSL, and hosting going forward.

Cliff Maine Aviation

Detail Value
Relationship Domain & Google Workspace admin
Main contact Cliff Maine
Email cliff@cliffmaineaviation.com
Phone (616) 560-3487
Domain cliffmaineaviation.com (managed in Evan's Cloudflare)
Email/Workspace Google Workspace (admin in Bitwarden)

What Evan manages

  • Domain (cliffmaineaviation.com) — Registered in Evan's Cloudflare account.
  • Google Workspace — Evan is the admin. Cliff uses it for business email.

Transfer instructions

1. Transfer Google Workspace ownership

  1. Log in to Google Admin Console (admin.google.com) with Evan's admin credentials (in Bitwarden).
  2. Go to Account → Admin roles and promote Cliff's account to Super Admin.
  3. Notify Cliff that he is now the primary admin.
  4. Cliff can then remove Evan's admin account or downgrade it.

2. Transfer the domain out of Cloudflare

  1. Log in to Cloudflare (credentials in Bitwarden).
  2. Go to Registrar → cliffmaineaviation.com → Manage.
  3. Unlock the domain and generate an authorization/EPP code.
  4. Send the auth code to cliff@cliffmaineaviation.com with transfer instructions.

DNS records for Google Workspace (MX, SPF, DKIM) must be recreated at the new registrar/DNS provider or email will stop working.

3. Notify the client

Call or email Cliff at the contact info above to coordinate timing.

Rick Fiddler Aviation

Detail Value
Relationship Domain & Google Workspace admin
Main contact Rick Fiddler
Email rick@rickfiddleraviation.com
Phone (616) 340-7566
Domain rickfiddleraviation.com (managed in Evan's Cloudflare)
Email/Workspace Google Workspace (admin in Bitwarden)

What Evan manages

  • Domain (rickfiddleraviation.com) — Registered in Evan's Cloudflare account.
  • Google Workspace — Evan is the admin. Rick uses it for business email.

Transfer instructions

1. Transfer Google Workspace ownership

  1. Log in to Google Admin Console (admin.google.com) with Evan's admin credentials (in Bitwarden).
  2. Go to Account → Admin roles and promote Rick's account to Super Admin.
  3. Notify Rick that he is now the primary admin.
  4. Rick can then remove Evan's admin account or downgrade it.

2. Transfer the domain out of Cloudflare

  1. Log in to Cloudflare (credentials in Bitwarden).
  2. Go to Registrar → rickfiddleraviation.com → Manage.
  3. Unlock the domain and generate an authorization/EPP code.
  4. Send the auth code to rick@rickfiddleraviation.com with transfer instructions.

DNS records for Google Workspace (MX, SPF, DKIM) must be recreated at the new registrar/DNS provider or email will stop working.

3. Notify the client

Call or email Rick at the contact info above to coordinate timing.

Caledonia Youth Lacrosse Club (CYLC)

Detail Value
Relationship Board member & tech admin
Organization type Non-profit
Domains caledoniayouthlacrosse.com (GoDaddy), calyouthlax.org (Cloudflare)
Club management Crossbar.org
Email/Workspace Google Workspace (admin in Bitwarden)
Communication Slack workspace
Email marketing MailerLite

What Evan manages

  • Domains — Two domains across two registrars:
  • caledoniayouthlacrosse.com — registered at GoDaddy (credentials in Bitwarden)
  • calyouthlax.org — registered in Evan's Cloudflare account
  • Google Workspace — Admin for club email accounts.
  • Crossbar.org — Club management platform (registration, scheduling).
  • Slack — Team communication workspace.
  • MailerLite — Email marketing / newsletters to families.

Transfer instructions

Transfer to club board leadership

All of these services should be transferred to the next board member taking over tech responsibilities. Coordinate with the current board president.

1. Transfer Google Workspace ownership

  1. Log in to Google Admin Console with Evan's admin credentials (in Bitwarden).
  2. Promote the designated board member to Super Admin.
  3. They can then manage all club email accounts.

2. Transfer domains

calyouthlax.org (Cloudflare):

  1. Log in to Cloudflare (credentials in Bitwarden).
  2. Unlock the domain and generate an authorization/EPP code.
  3. Provide the auth code to the new tech contact to transfer to their registrar.

caledoniayouthlacrosse.com (GoDaddy):

  1. Log in to GoDaddy (credentials in Bitwarden).
  2. Either transfer the domain to the new admin's GoDaddy account, or unlock and generate an auth code for transfer to another registrar.

3. Transfer Crossbar.org admin

  1. Log in to Crossbar.org (credentials in Bitwarden).
  2. Add the new tech contact as an admin.
  3. Remove Evan's account once confirmed.

4. Transfer Slack workspace

  1. Log in to the CYLC Slack workspace (credentials in Bitwarden).
  2. Go to Settings → Workspace Owners and promote the new tech contact to Owner.
  3. They can then manage the workspace.

5. Transfer MailerLite

  1. Log in to MailerLite (credentials in Bitwarden).
  2. Add the new tech contact as an admin or transfer account ownership via MailerLite support.